Entering Individual Records

 

To enter data as individual records, click one of the icons on the Top Toolbar at the top of the main window representing the three data series (attendance, absences and expenses)

Use the appropriate data series type form to add records to the T9 database.

 

To edit an existing record from Report or Calendar views, right click on the record then select Open from the pop-up menu, or select the record and click the Edit > Open from the Report or Calendar toolbar.

 

The Add/Edit Attendance form:

Employee:

select from the list of existing employees or click New to create a new employee.

Job:select from the list of existing jobs or click New to create a new job.
Date:specify the date of the shift.
Start, End:specify the beginning and the end of the shift (click Clear to reenter the hours) *.
Attendance /h:number of hours spent on the job in this shift.

Hourly rate ($):

the default hourly rate for the employee (can be adjusted manually).

Attendance ($):

Calculated.

The cost of the shift based on the number of hours and the hourly rate.

Description:Enter an optional description of the shift.
*Start, End and Attendance /h are interconnected parameters: you can enter any two, ant the third one is calculated automatically.

Click OK to save the changes you made.

The Add/Edit Absence form:

Employee:

select from the list of existing employees or click New to create a new employee.

Absence Type:select from the list of existing Absence Type or click New to create a new absence type.
Date:specify the date of the absence.
Start, End:specify the beginning and the end of the absence (click Clear to reenter the hours) *.
Absence /h:number of hours of absence.
Description:Enter an optional description of the absence.
*Start, End and Absence /h are interconnected parameters: you can enter any two, ant the third one is calculated automatically.

Click OK to save the changes you made.

The Add/Edit Expense form:

Employee:

select from the list of existing employees or click New to create a new employee.

Expense Item:select from the list of existing Expense Item or click New to create a new expense item.
Date:enter or select the day when the expense occured.
Expense /$:enter the amount of the expense.
Description:Enter or select the optional description of the expense.

Click OK to save the changes you made.